Introduction
The
New
Building
is a job type and an application required for new buildings
undergoing the construction process, until they can be legally
occupied.
- Excavation
- Building Erection
- Project Completion
- Certificate of Occupancy
The
New
Building
has a specific use, egress, occupancy type, and construction type as
classified by the Building Code.
It
can have a combination of any of the following work types:
- Plumbing
- Sprinkler
- Standpipe
- Fire Alarm
- Fire Suppression
- Fuel Storage
- Fuel Burning
- Mechanical
- Boiler
- Curb Cut
- Construction Equipment
- Others:
- Architectural
- Structural
- Construction
- Zoning
- Electrical
- Elevator
- Site Survey
- Builder's Pavement Plan
BIS
Research
- On Search by Property category number 1, fill out the blank boxes of House No. and Street Address of the property, and select the borough of the property on the scroll down menu of Pick a Borough.
- Once you are already on the Property Profile Overview of the property, scroll down and search for the highlighted box at the bottom of the page. You will find Complaints, Violations-DOB, Violations-ECB, Jobs/Filings, ARA/LAA Jobs, Total Jobs, and Actions.
- Click the Jobs/Filings link, only if there are jobs/filings on this property. You will know if there are jobs/filing on that particular property with the number on the right side of Jobs/Filings title name, that indicates the total number of filings.
- Once the link is cliked, you will be directed to the Job Overview page, where you will see a list of the filings, with their File Date, Job Number, Document Number of the job number, Job Type, Job Status, License Number of the applicant of record, Applicant of record (RA - Registered Architect/PE - Professional Engineer), In Audit, and Zoning Approval.
- On the scroll down menu of Show All BIS Job Types, select NB – New Building. This selection will only show all filings with New Builidng Application.
- On the scroll down menu of Show All Filings, select Hide Subsequent Filings/PAAs. This selection will only show all document number 01 filings. Subsequent Filings or Post Approval Amendements (PAA's) are the succeeding document numbers 02, 03, 04, 05, and so on. Nevertheless, all of them have the same job number.
- Once selected, click one of the links of the job numbers, but most especially a job number that is not yet Signed Off, or that has a job status that is Approved, Permit Partial, or Permit Entire.
- Once a job number is selected, you will be directed to the Application Details page, where you will see the details of most of the filings under this job number.
- On the box at the top of the page, you will see Document Overview, Fees Paid, Crane Information, After Hours Variance Permits, Items Required, Forms Received, Plan Examination, Virtual Job Folder, All Permits, All Comments, Schedule A, C/O Summary, C/O Preview, Schedule B, and Plumbing Inspections.
- By clicking each link, you will be directed to a page where you will see more details about each application or filing.
- Click the Document Overview link, and you will find a list of the filings that are filed to date for the particular job number. You will see the Document Number and Work Types/Status/Job Description. Each Document Number can be a unique filing; for instance on Doc. No .01, the work types are NB – New Building and OT – Construction; Doc. No. 02's work types are PL – Plumbing and MH – Mechanical; Doc No. 03's work type is OT – Structural; so on and so forth. However, the succeeding document number can also be a Post Approval Amendment (PAA) of a specific document number; for instance, Doc. No. 04 is a PAA of Doc. No. 01; Doc. No. 05 is a PAA for Doc. No. 02; so on and so forth.
- By clicking each link, you will see a more detailed page for that particular document. You will also see who the Applicant of Record is, as well as the Job Description and Comments for that document.
- Go back to the main page of the Application Details, and click the Items Required. You will find the list of the required items for Certificate of Occupancy.
- Scroll down the page and you'll see the Display Items Required Prior To and Which Items Should Be Displayed.
- On Display Items Prior To Required, select Approval. Then, all items that are required for the approval of the job application are listed.
- Select Permit, and then all items required before the issuance of the permits for any of the work types of the job application will be displayed.
- Select Sign Off, and then all items that are required to close the job application will be displayed. When all items are signed off, the DOB can now issue a Final Certificate of Occupancy, which is required to legally occupy the new building.
- On Which Items Should Be Displayed, select Open Items Only. All required items that are still active or open will be displayed. One of our tasks is to close each item.
- Notice that beside the Total Items Required For Job are Who Recv, Prior To, Required Date, Received Date, Date Certified, and Waived.
- Under Who Recv, for each required item, there's either a letter T or N. This means that for letter N, the forms and necessary documents to close that particular item can be received by a clerical staff of the DOB. For letter T, only a DOB plan examiner can receive the necessary documents.
- Under Prior To, the item is required before the application can be approved for APP (Approval), can be issued a permit for PER (Permit), and close the whole job application for SGN (Sign Off).
- Required Date is the day the DOB issued that requirement for prior to approval, permit, and sign off.
- Received Date is the day the required item is fully complied.
- Date Certified is the day the required item is professionaly certified by the Applicant of Record, which is the Registered Architect (RA) or Professional Engineer (PE).
- Waived is when a required item is no longer necessary prior to approval, permit, or sign off.
Site
Administrative Manager (SAM)
- Click the Projects tab.
- Select a Project Manager in its scroll down menu.
- Select New Building in the Project Group scroll down menu.
- Select Active in Project Status scroll down menu.
- From the list of Items Found, click one of the links, but most importantly, a project which has Priority Level 1.
- On the Project page, click the Tasks tab.
- Study each Category in the Tasks. Each category will basically tell you the general processing of the New Building application, starting with Plans, Research, Project Data Gathering, Application Preparation, Filing and Approval,until Final Invoice, Collection, and Shipment.
- Each task must be accomplished from obtaining and reviewing of plans to preparing of forms before we can submit the necessary drawings and documents to the DOB for the approval of the New Builidng Application.
Forms
- The forms necessary in filing for the New Building Application are: PW-1 (Plan/Work Approval Application), PW-1A (Schedule A: Occupancy/Use), PW-1B (Schedule B: Plumbing/Sprinkler/Standpipes), PW-3 (Cost Affidavit), TR-1 (Technical Report: Statement of Responsibility), TR-8 (Technical Report Statement of Responsibility for Energy Code Progess Inspections), ST-1 (Street Tree Checklist), and ASB-4 (Asbestos Exemption Certification Letter) if applicable, and 900-A (Proposed Boiler Installation) if boilers are included in the plans/drawings, PW-1C (Schedule C: Heating and Combustion Equipment) for boilers, RP-604 (Tentative Tax Lot) if lot work is proposed, and PD-1 (Plot Diagram)
- For PW-1, PW-1A, and PW-1B, aside from the forms that we can download at the DOB website, we can make these through e-Filing.
- PW-1 (Plan/Work Approval Application):
- On number 4 Filing/Status menu, check the Initial Filing box.
- Under the Review is requested under which Building Code, check the 2008 box.
- On SAM, if the project is New Building Regular Review, check the Standard Plan Examination or Review.
- Beside the umber 4 Filing/Status title name, accomplish the menus' numbers beside it: 5, 7, 12A, 25, 26.
- On number 5 Job/Project Types menu, check the New Building box.
- Beside the number 5 Job/Project Types title name, accomplish the menus' numbers beside it: 6A, 6B, 6C, 6D, 6E, 8F, 8G, 9A, 9B, 9C, 9L, 10, 12, 13A, 13B (for 2008 Building Code only), 13C, 13D, 13E, 14, 18, 19, and 20. Also, accomplish these following forms: PW-1A and PD-1.
- On number 25 Applicant's Statements and Signatures, check Yes or No on For initial New Builidng and Alteration 1 applications under the 2008 Building Code only: does this builiding qualify for high-rise designation? Check Yes if on SAM, the project is New Building – High Rise, and No if on SAM, the project is New Building – Low Rise.
- PW-3 (Cost Affidavit)
- On number 1 Reason for filing cost affidavit, check the Initial Filing box. Complete the menus' numbers beside the Initial Filing title name: 2, 3, 4, 5, 6, and 7.
- The cost estimate of the construction of each work type is dependent on the plans/drawings sent by client and reviewed by us before preparing the forms.
- TR-1 (Technical Report: Statement of Responsibility)
- On number 2 Applicant Information menu, check the Design Applicant box.
- On number 5 Design Applicant's Statements and Signatures, check Y for the box of I have identified all of the special inspections, progress inspections, and tests required for compliance. Fill out the Design Applicant's name, where he/she will sign and seal.
- On number 4 Progress Inspections, check the Y for the boxes of Energy Code Compliance Inspections and Final.
- TR-8 (Technical Report Statement of Responsibility for Energy Code Progess Inspections)
- On number 4 Design Applicant's Statements and Signatures, fill out the name of the Design Applicant, where he/she will sign and seal.
- Otherwise indicated, only those categories' blank boxes which are required can be filled out.
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